The electronic waybill (e-Waybill) system is a digital logistics and compliance solution that ensures goods are transported legally, transparently, and efficiently. Whether it’s a domestic shipment or an international delivery, every business that moves goods must generate and manage e-Waybills through an authorized system.
How to Generate e-Way Bills in Bulk
Generating multiple e-Waybills simultaneously is one of the most powerful features of modern transport compliance systems. Through bulk generation tools, users can generate e-Way bills online directly from ERP systems such as SAP, without manual data entry.
Each record is automatically created by reading delivery or goods movement data. This automated e-waybill generation eliminates repetitive operations, minimizes human error, and allows logistics teams to track all shipments from a single cockpit.
Companies using SNI e-Delivery or similar integrated platforms can easily manage mass document creation through automation. Shipment data is extracted, validated, and submitted electronically to the tax authority’s portal ensuring full traceability.
Let’s look in more detail at the SNI e-Delivery solution. The solution can be fully integrated with any ERP system, and systems can communicate through web services, APIs, or FTP connections, depending on customer requirements.
Waybills can be automatically generated and extracted from ERP systems at predefined intervals either daily or requested periods based on scheduled jobs.
Additionally, the SNI solution includes manual e-Waybill creation screens, typically used for emergency situations or by companies with a low volume of data. A standard upload template is also available, allowing users to quickly import documents into our cloud system to further speed up the process.
What is a Consolidated e-Waybill and How to Create It?
A consolidated e-Waybill allows businesses to group multiple individual e-Waybills under a single document when goods are moved by the same vehicle. To generate a consolidated e-waybill, users select the relevant individual e-Waybill numbers in the system and combine them into one unified record.
This process simplifies transport management, reduces administrative load, and ensures compliance with regulatory transport limits.
How to Cancel or Reject an e-Waybill: Solutions for Incorrect Shipments
Sometimes, shipment details may be entered incorrectly or delivery plans might change. In such cases, users can cancel e-way bill entries within the legally defined period (for example, within 24 hours of generation). Cancellation can be done through the tax authority’s e-waybill portal or via an integrated e-way bill generate module within ERP systems. Rejected e-Waybills are marked accordingly to prevent misuse and ensure clean audit trails.
How to Calculate e-Waybill Validity Period: A Detailed Guide
The validity of an e-waybill generate document depends on transport distance and the type of goods. Typically, one day of validity is granted for every 100–200 km of travel. For long-distance or multi-leg journeys, additional validity can be extended by updating the trip details. Using automated e-waybill software ensures validity is calculated correctly, helping avoid penalties for expired documents during transit.
What to Look for in an e-Waybill Audit: How to Avoid Penalties
During audits, authorities examine whether each generated e-way bill aligns with invoicing and logistics records. Common risk areas include mismatched shipment quantities, missing vehicle details, or late cancellations. Automated tracking, data archiving, and audit-friendly dashboards in professional systems like SNI’s e-Delivery help companies maintain full regulatory compliance and pass inspections smoothly.
Single Invoice, Multiple Vehicles: How to Generate an e-Waybill for Multiple Shipments
For high-volume logistics operations, one invoice may correspond to goods dispatched via several vehicles. In such cases, businesses must generate eway bill documents for each vehicle separately, referencing the same invoice number. This ensures every vehicle has a valid transport document, preventing shipment holds or fines during inspections.
How to Generate an e-Waybill for Different “Bill To” and “Ship To” Addresses
When billing and shipping parties differ such as drop shipments or third-party logistics businesses must ensure the e way bill online correctly reflects both “Bill To” and “Ship To” details. Automated systems simplify this by reading address data from the invoice and generating the correct e-way bill structure automatically, ensuring transparency across all parties.
Turkey e-Waybill: Regulatory Overview
In Turkey, the e-Delivery (e-Waybill) system became mandatory starting July 2020 for companies exceeding specific turnover thresholds or operating in regulated industries such as fuel, steel, fertilizer, and excise goods.
All delivery note documents must be issued electronically, transmitted to the Revenue Administration (TRA), and archived digitally.
The SNI e-Delivery Solution reads delivery data directly from SAP and sends it automatically to TRA. Users can monitor document status, perform e-Delivery acceptance/rejection, and even manage driver notifications via SMS or email.
For businesses not using SAP, SNI also provides a web-based e-Delivery portal with full functionality, ensuring total compliance.
Why Automate e-Waybill Management?
- Streamlined logistics operations
- Real-time compliance with transport laws
- Reduced manual entry and administrative costs
- Faster generate e-way bill cycles
- Reliable audit trails for tax and logistics authorities
Automating the e-waybill generation and management process helps businesses achieve full digital integration between e-invoicing, transport, and compliance layers saving time, reducing risk, and ensuring peace of mind.
The Recipient’s Workflow: How Does the e-Waybill ‘Acceptance’ and ‘Rejection’ Process Actually Work?
For the receiving party, the e-Waybill workflow is just as important as the generation stage. Once goods reach their destination, the recipient must review the e-Waybill details, quantity, item descriptions, vehicle data, and delivery timing. Through integrated systems like SNI e-Delivery, the recipient can accept or reject the document electronically.
Acceptance confirms that the delivery has been completed according to the stated specifications. Rejection, on the other hand, is typically used when there is a discrepancy in quantity, damaged goods, or an incorrect shipment. The rejection is transmitted back to the tax authority’s platform, ensuring full transparency and preventing any misuse of transport documents. This digital handshake between sender and receiver keeps the logistics cycle clean, traceable, and compliant.
How Are e-Waybills Managed for Reverse Logistics and Customer Product Returns?
Reverse logistics whether due to product returns, repairs, recalls, or replacements requires a separate e-Waybill process. When goods move back from the customer to the seller or from distributor to manufacturer, a new e-Waybill must be issued to document the return journey.
Automated systems simplify this by pulling return order data directly from the ERP system. The system generates a fresh e-Waybill reflecting the nature of the return, ensuring the movement is compliant and fully traceable. This prevents inconsistencies between outbound and inbound logistics documents and helps companies maintain precise inventory and tax records.
e-Waybill Archiving: What Are the Legal Requirements for Data Storage?
Archiving is a mandatory part of e-Waybill compliance. In most jurisdictions, businesses must store e-Waybill records digitally for a legally defined retention period—often 5 to 10 years. The archived documents must be accessible, readable, and tamper-proof in the event of an audit.
Solutions like SNI e-Delivery automatically store each generated, accepted, rejected, or cancelled e-Waybill in secure cloud repositories. With metadata indexing, version tracking, and audit logs, companies can instantly retrieve any historical document when required. Maintaining a reliable archive protects businesses from penalties and ensures continuous compliance with transport and tax regulations.
e-Waybill for Cross-Border Shipments: How Is the Process Handled for Export Goods?
For export operations, the e-Waybill workflow extends beyond domestic documentation. Goods destined for another country require export invoices, customs declarations, and in many cases a separate export e-Waybill.
Integrated platforms automatically detect export scenarios from the ERP data and generate the appropriate e-Waybill structure, marking it as an export document. This allows customs authorities to track shipment movement from factory to port. The system ensures that vehicle details, customs clearance information, and export invoice numbers are all aligned. This level of automation eliminates manual mistakes and ensures smooth border processing for international shipments.
A Unified Digital Framework
The electronic waybill (e-Waybill) system is a digital logistics and compliance framework designed to ensure goods are transported legally and efficiently. Whether the shipment is domestic, being returned through reverse logistics, or destined for export, businesses must generate, manage, and archive e-Waybills through an authorized digital platform. Automated solutions bridge ERP data with tax authority requirements, giving companies end-to-end visibility and full regulatory compliance across their logistics network.
