What is the Inventory Book?
According to the Turkish Commercial Code and the Tax Procedure Law, businesses are obliged to determine their assets, liabilities, receivables, and financial position at the beginning and end of each fiscal period. Within this obligation, the Inventory Book is prepared as a legally binding record that documents the financial structure of the enterprise.
The Inventory Book must be bound, sequentially numbered, and contain the following information:
- Cash assets
- Receivables and liabilities
- Inventories and fixed assets
- Collaterals and securities
- Balance sheet and income statement data
Keeping and preserving this book is a legal requirement under both the Commercial Code and the Tax Procedure Law. According to the Commercial Code, all natural and legal persons subject to balance sheet principles are obliged to maintain an Inventory Book.
Entries must be recorded in Turkish, denominated in Turkish Lira, in a clear and orderly manner. Once recorded, the book must be retained for a minimum of five years.
Key Components of the Inventory Book:
Financial Statements
○ Opening and closing trial balances
○ Comparative balance sheet and income statement
Assets
○ Cash, deposits, and guarantees
○ Shares, bonds, and other securities
○ Fixed assets: buildings, land, machinery, equipment, patents, etc.
○ Prepaid expenses and deferred income carried forward to the following year
Inventory Information
○ Lists of merchandise, raw materials, semi-finished and finished goods
○ Stock details by branch and department
Receivables and Liabilities
○ Trade receivables, checks, and promissory notes
○ Advances, loans, and trade payables
Equity
○ Share capital and changes in capital
Technical Details to Consider:
- Chronological order: Entries must be recorded according to the issuance date.
- Authorization: Records must be signed and approved by authorized persons.
- Summary entries: For certain items, summary entries may be used, provided that detailed lists are separately signed and retained.
- Prohibition of deletion or erasure: Incorrect entries must be corrected by crossing out in a legible manner; erasing or removing entries is strictly prohibited.
- Timely recording: Information must be entered within 10 days; for certain documents, the deadline may be extended up to 45 days.
SNI Inventory Book Solution: Legal Compliance Meets Digital Efficiency
The SNI Inventory Book Solution helps businesses meet their legal obligations while minimizing manual errors and supporting digital transformation. Fully integrated with your ERP system, this solution enables you to prepare and store all inventory records digitally, in full compliance with legal requirements.
Key Features of the SNI Inventory Book Solution:
- ERP-Independent Integration: Compatible with SAP, Oracle, Logo, Mikro, and other ERP systems
- Compliance with Legal Formats: 100% compliant with the Turkish Commercial Code (TCC) and Tax Procedure Law (TPL)
- Automated Data Transfer: Financial data is automatically retrieved from the ERP system
- Error-Prevention Controls: Real-time alerts and validations for missing or incorrect records
- Digital Archiving: Documents are securely stored in digital format and kept ready for audits
- Time-Saving Workflow: Streamlined processes for preparation, signing, and storage of inventory books
The SNI Inventory Book Solution eliminates compliance risks and significantly reduces operational workload by digitalizing record-keeping processes. It removes the need for unnecessary manual tasks while ensuring complete and timely readiness for audit procedures. In this way, transparency and corporate reliability in accounting processes are strengthened.