Poland B2B e-Invoicing (called e-faktura or faktura ustrukturyzowana)
After the recent VAT declaration with registers “JPK-V7M / VDEK”, the Polish government announced that B2B e-invoicing via a central government platform (the national e-invoicing system or KSeF) would start in April 2023. The newly introduced e-invoicing clearance system is similar to Italy’s SDI. In addition to the Poland e-invoice, the logical structure was published at the end of 2021 on the government website.
Is e-invoicing mandatory in Poland?
Poland is implementing electronic invoices between businesses gradually. The integration process started with the launch of the test system. It has been available since October 2021 for companies that would like to volunteer to participate in testing the new CTC system. From January 2022 some of the taxpayers can voluntarily submit electronic invoices via the KSeF portal. B2B e-invoicing will become mandatory in 2023 for all Polish companies.
The Polish government is trying to entice taxpayers to integrate with the e-invoicing system before the obligation starts by offering some incentives.
– Taxpayers receive a VAT refund 1/3 faster, and their refund period will be reduced by 20 days (from 60 to 40).
– The Ministry of Finance’s database will keep the invoices to avoid the possibility of damage or loss.
– The taxpayer will not have to issue or send the structure of the Uniform Control File for Invoices (JPK_FA) at the tax authority’s request.
How to submit Polish e-invoices?
E-invoices are issued, received, stored, and validated in the tax authority’s portal, which is called Krajowy System e-Faktur (KseF). SNI’s e-invoicing solution issues electronic invoices in the required format within the taxpayer in local or cloud-based financial and accounting systems. However, final issuing and validating is done in KSeF. E-invoices are submitted to the tax authority via the KSeF portal in XML format (FA_VAT). The KSeF platform stores them for 10 years, during which they can be downloaded in XML or PDF format. A digital signature is mandatory for both signing the electronic invoice and using it as an authorization of the KSeF system.
How can SNI help you?
The SNI add-on solution has its own customization tables including the required information by KSeF. By mapping these customization tables, the solution allows you to process and create e-invoices in the desired XML format and collect them in the user-friendly cockpit. After the e-invoice generation, the SNI add-on solution helps you to sign and send the e-invoices to the KSeF portal.