France B2G e-Invoicing has already been effective since 2017 through the Chorus Pro platform, which businesses use to issue e-Invoices to government agencies and public entities. Now, France is to implement B2B e-Invoicing and B2C e-reporting in a phased approach starting from 2025, in compliance with Chorus Pro. The French Tax Authority (DGFIP) confirmed the country-wide use of the e-Invoicing mandate through Ordinance No. 2021-1190, published in the French Official Journal on September 16, 2021. The main goals to implement e-Invoicing are to increase total business productivity, reduce the fiscal gap, the costs of tax control, and payment processing costs.
Scope of the regulation
The French government passed Ordinance No. 2021-1190 on September 15, 2021, which was published in the French Official Journal on September 16, 2021. This legislation confirms the introduction of:
- Obligatory e-Invoicing for domestic B2B transactions
- Obligatory e-reporting of transactional data for cross-border B2B transactions (including sales and purchases), B2C transactions taxable in France, and payment data for services
Transmission methods of e-Invoices
Taxpayers may opt to issue, exchange, transmit, and process the invoices electronically in one of two ways:
Firstly, taxpayers may choose to issue their invoices through Chorus Pro-based national invoicing portal PPF (Portail Public de Facturation), where the delivery process and reporting will be done automatically in DGFIP. PPF is the public invoicing portal and is a publicly trusted third party responsible for concentrating invoices and invoicing data sent by companies, and forwarding them to the tax administration.
Secondly, taxpayers may issue their invoices through a PDP (Plateformes de Dématérialisation Partenaire), which acts as a trusted third party. The French government has chosen the “Y” model. This means that invoices can transit directly between these certified private platforms without using the public platform. PDP will oversee transforming, validating invoices, and sending them to the French tax authorities, as well as reporting the invoicing data required for e-reporting to the government. Through dematerialization platforms, electronic invoices can be sent and received in the defined structured format, and the entire electronic invoicing and reporting exchange process is secure in terms of integrity, authenticity, and confidentiality. The dematerialization platform will distribute the e-Invoice to the buyer through the PPF or the buyer’s PDP, then report it to the tax authority.
Implementation Timeline
E-invoicing and e-Reporting will become mandatory for all companies subject to VAT in France and will be implemented in several stages, depending on the size of the company. The compliance timeline for the new electronic invoicing and e-Reporting system is as follows:
- In 2024 development and improvement in the PPF which is the government platform will be completed.
- A pilot phase is expected to start in 2025 regardless of the size of businesses.
- As of September 2026 issuing and transmitting e-Invoicing and e-reporting will be mandatory for large and medium-sized companies. All companies can receive invoices in electronic format since then.
- As of September 2027 small enterprises will be required to comply.
Technical details of e-Invoice
In France, e-Invoices will be accepted in a variety of formats. Only structured formats will be considered as valid e-Invoices that comply with the European norm EN16931:
- UBL
- CII
- Factur-X
The above formats will be required for electronic invoice information. Until January 2028, taxpayers can submit their invoices in PDF format instead of one of the structured formats and PDPs and the PPF must be able to convert PDF invoices to one of the structured formats
Also, electronically issued documents must also be stored electronically. In France, there is a mandatory archiving period of 10 years.
How can SNI help you?
SNI’s France B2B e-Invoicing SAP solution will enable you to generate invoices in the required format and exchange these invoices through Chorus Pro. The invoice creation, XML conversion, and sending functionalities can be automated in the SAP. Data extraction, mapping and processing, and communication with the tax authorities can be done through SNI’s end-to-end solution.
SNI’s solution provides complete support for both outbound and inbound invoices. Outbound invoices are transmitted to the tax authorities through official APIs or web services. Similarly, for inbound invoices (issued by suppliers to our clients), our solution automatically retrieves data at regular intervals using the appropriate APIs or web services provided by the tax authorities.
All inbound invoices are displayed on SNI’s Inbound Cockpit, a dedicated interface designed to enhance the user experience and allow efficient management. Each invoice is available in both XML and (human-readable) HTML/PDF formats, ensuring detailed insight and compliance with regulatory requirements.
SNI’s invoice reconciliation feature offers seamless validation of incoming invoices by automatically matching them with purchase orders, delivery notes, or other internal records. This feature simplifies the validation of incoming invoices, reduces manual effort, and minimizes errors thus offering a quick resolution. With enhanced accuracy and efficiency, businesses can gain better control over their financial workflows and ensure smooth operations.
Our solution integrates with our clients’ systems without the need for updates to existing system versions and is independent of SAP versions. SNI’s SAP solution is compatible with SAP ECC 4.7 and above, as well as SAP Business Technology Platform (BTP), SAP R3 and SAP S/4HANA. In addition, we provide ERP-independent solutions designed to integrate with any ERP system our clients may use.
